Section 1
The name of this club shall be PACIFIC RIM MALTESE
CLUB, INC.
Section 2
The objectives of the Club shall be:
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(a)
To encourage and promote quality in the
breeding of purebred Maltese and to do all
possible to bring their natural qualities to
perfection.
(b) To encourage members and breeders to
accept the standard of the breed as approved
by the American Kennel Club as the only
standard of excellence by which Maltese
shall be judged.
(c) To do all in its power to protect and
advance the interest of the breed by
encouraging sportsmanlike competition at dog
shows and obedience trials.
(d) To conduct sanctioned and licensed
specialty shows and obedience trials under
the rules of the American Kennel Club, Inc. |
Section 3
The Club shall not be conducted or operated for
profit and no part of the profits or remainder or
residue from dues or donations to the Club shall
inure to the benefit of any member or individual.
Section 4
The members of the Club shall adopt and may from
time to time revise such By-laws as may be required
to carry out these objectives.
Section 1
All prospective members must attend at least one (1)
meeting before applying for membership in the Club.
All applications must carry the endorsement of two
members in good standing.
There shall be three types of membership open to
persons 18 years of age or older who are in good
standing with the American Kennel Club and who
subscribe to the purpose of this club.
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Regular: Enjoys all club privileges
including the right to vote and hold office.
Household: Household member shall be
entitled to one vote each, with the
exception of members of household who are
not 18 years of age.
Associate: An associate member is one
where the individuals are entitled to all
privileges except voting and office holding.
Dues shall be at a lower rate than regular
members; basically to cover printing and
postal expenses. Associate members are not
computed in determining a quorum.
Applications should be filed with the
Secretary, but need not require sponsors or
approval process applicable to prospective
regular applicants; after a period of time
(one year), the person may apply for Regular
or Household membership as outlined by the
By-laws.
Junior: Open to persons 10-17 years
of age. A junior member may not vote or hold
office and may automatically convert to
regular membership upon reaching their 18th
birthday. |
While
membership is unrestricted as to residence, the
Club’s primary purpose is to be representative of
the breeders and exhibitors in it’s immediate area.
Section 2
DUES:
Membership dues shall be $10.00 per person, $16.00
per couple, $7.50 for associate per year, payable on
or before the 1st day of January each year. No
member may vote whose dues are not paid for the
current year. During the month of November, the
Secretary shall send to each member a statement of
his/her dues for the ensuing year.
Section 3
ELECTION TO MEMBERSHIP:
Each applicant for membership shall apply on a form
approved by the Board of Directors. The application
shall provide that the applicant agrees to abide by
this constitution and By-laws and the rules of the
American Kennel Club. The application shall state
the name, address, and occupation of the applicant
and it shall carry the endorsement of two members,
in good standing. Accompanying the application, the
prospective member shall submit dues payment for the
current year.
All applications are to be filed with the SECRETARY
and each applicantion is to be read at the first
meeting of the club following its receipt, after
fulfilling Article 2, Section 1 ELIGIBILITY. At the
next club meeting the application will be voted upon
by secret ballot and an affirmative vote of 3/4 of
the members present and voting at this meeting shall
be required to elect the applicant. Applicants who
have been rejected by the club may not re-apply
within six (6) months after such rejection.
Section 4
Membership may be terminated by:
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1.
Resignation
Any member in good standing may resign from
the Club upon written notice to the
Secretary; but no member may resign when in
debt to the Club. Dues obligations are
considered a debt to the Club and they
become incurred in the fist day of the
fiscal year.
2. Non-payment of dues
A member will be considered as lapsed and
automatically terminated if such member’s
dues remain unpaid 90 days after the first
day of the fiscal year; however the Board
may grant an additional 90 days of grace to
such delinquent members in meritorious
cases. In no case may a person be entitled
to vote at any Club meeting whose dues are
unpaid at the date of that meeting.
3. Expulsion in accordance with Article 7
of these By-laws.
The membership cannot decline the acceptance
of dues from any member without due process.
In the event of conduct which may be
detrimental to the Club or breed,
disciplinary procedures, as outlined in the
By-laws, shall be followed. |
Section 1
Meetings of the Club shall be held within the
greater Portland, Oregon area on the third Tuesday
of January through December each year, at such place
as may be designated by the BOARD OF DIRECTORS.
Written notice of such meetings shall be mailed by
the Secretary or by the Club’s newsletter at least
seven (7) days prior to the date of the meeting. A
quorum for such meetings shall be 20% of the members
in good standing. Meeting notices shall be sent via
First Class Mail.
Section 2
SPECIAL CLUB MEETINGS
Special club meetings may be called by the Board of
Directors. Such Special meetings shall be held
within the greater Portland Oregon area, at such our
and place as may be designated by the Board of
Directors. Written notice of such a meeting shall be
mailed, via Fist Class Mail, by the Secretary or the
Club’s newsletter at least five (5) days and not
more than fifteen (15) days prior to the date of the
meeting; and said notice shall state the purpose of
the meeting and no other Club business may be
transacted thereat. The quorum for such a meeting
shall be 20% of the members in good standing.
Section 3
BOARD MEETINGS
Meetings of the Board of Directors shall be held
within the greater Portland, Oregon area on the
third Tuesday, just prior to the regular meetings in
the months of January, March, May, July, September,
and October each year, at such hour and place as may
be designated by the Board of Directors.
Written notice of each such meeting shall be mailed,
via Fist Class Mail, by the Secretary of the Club’s
newsletter at lest five (5) days prior to the date
of the meeting. The quorum for such meetings shall
be a majority of the Board members.
Section 4
SPECIAL BOARD MEETINGS
Special meetings of the Board may be called by the
Board of Directors or by the secretary upon a
receipt of a written request signed by at least
three (3) members of the Board. Such special
meetings shall be held within the greater Portland,
Oregon area and at such hour and place as may be
designated by the Board of Directors.
Written notice
of such a meeting shall be mailed by the Secretary,
via First Class Mail, or the Club’s newsletter at
least five (5) days and not more than ten days (10)
prior to the date of the meeting. Telephone
notices cannot be permitted. Any notice shall
state the purpose of the meeting and no other
business shall be transacted thereat. Quorum for
such a meeting shall be a majority of the Board.
Section 5
EMERGENCY MEETINGS
Twenty-four (24) hour notice by telephone for
emergency meetings called by the Board of Directors.
Section 6
VOTING
Each member in good standing whose dues are paid for
the current year shall be entitled to one vote at
any meeting of the Club at which he/she is present.
Proxy voting shall not be permitted at any Club
meeting or election.
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ARTICLE 4
DIRECTORS AND OFFICERS |
Section 1
BOARD OF DIRECTORS
The Board of Directors shall be comprised of the
PRESIDENT, VICE-PRESIDENT, SECRETARY, TREASURER,
PAST-PRESIDENT and three (3) other persons, all of
whom shall be elected for one year terms at the
Club’s annual meeting as provided in Article 5.
General management of the Club’s affairs shall be
entrusted to the Board of Directors. The
past-president shall vote as a regular board member.
(a) The PRESIDENT shall preside at all
meetings of the Club and the Board, and shall have
the duties and powers normally appurtenant to the
office of PRESIDENT in addition to those
particularly specified in these By-laws.
(b) The VICE-PRESIDENT shall have the powers
and exercise the duties of the PRESIDENT in case of
the PRESIDENT’S death, absence, or incapacity.
(c) The SECRETARY shall keep a record of all
meetings of the Club and of the Board and of all
matters of which a record shall be ordered by the
Cub. All correspondence, telephone calls, and
business on behalf of the Pacific Rim Maltese Club,
Inc. Shall first be approved by the Board of
Directors or the membership of the Club. He/she
shall have charge of the correspondence, notify
members of meetings, notify officers and directors
of their election to office, keep a roll of the
members of the Club with their addresses, and carry
out such other duties as are prescribed by these
By-laws.
(d) The TREASURER shall collect and receive
all monies due or belonging to the Club. He/she
shall deposit the same in a bank satisfactory to the
Board in the name of the Club. His books shall, at
all times, be open to inspection of the Board and
he/she shall report to them at every meeting the
condition of the Club’s finances and every item or
receipt or payment not before reported, and at the
annual meeting he/she shall render an account of all
monies received and expended during the previous
fiscal year. The Treasurer shall be bonded in such
amount as the Board of Directors shall determine.
(e) The offices of Secretary and Treasurer
may be held by the same person in which case the
Board shall be comprised of the officer, past
President and four (4) other persons.
(f) New members must be in the Club for at
least one year before holding office.
Section 3
VACANCIES
Any vacancies occurring on the Board or among the
officers during the year shall be filed for the
unexpired term of office by a majority vote of all
those then members of the Board at its first regular
meeting following the creation of such vacancy, or
Special Board meeting following the creation of such
vacancy.
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ARTICLE 5
THE CLUB YEAR, ANNUAL MEETINGS, ELECTIONS |
Section 1
THE CLUB YEAR
The Club’s fiscal year shall begin on the 1st day of
January and end on the 31st day of December. The
Club’s official year shall begin immediately at the
conclusion of the elections at the annual meeting
and shall continue through the election at the next
annual meeting.
Section 2
ANNUAL MEETING
The annual meeting shall be held in the month of
January at which Directors and Officers for the
ensuing year shall be elected for the ensuing year
by secret written ballot from among those nominated
in accordance with Section 4 of this Article.
They shall take office immediately upon the
conclusion of the election and each retiring officer
shall turn over to his successor all properties and
records relating to that office within thirty (30)
days after the election.
Section 3
ELECTIONS
The nominated candidate receiving the greatest
number of votes for each office shall be declared
elected. The three nominated candidates for other
positions on the Board who receive the grater number
of votes for such positions shall be declared
elected.
Section 4
NOMINATIONS
No person may be a candidate in the Club election
who has not been nominated. During the month of
October, the Board shall select a nominating
committee consisting of three members and two
alternates, not more than one of whom may be a
member of the Board. The Secretary shall immediately
notify the committee persons and alternatives of
their selection. The Board shall name a chairperson
for the Committee and it shall be his/her duty to
call a committee meeting which shall be held on or
before November 1st .
(a) The Committee shall nominate one
candidate for each office and three candidates for
the three positions on the Board, and after securing
the consent of each person so nominated, shall
immediately report heir nominations to the Secretary
in writing.
(b) Upon receipt of the Nominating
committee’s report, the Secretary shall, at least
two weeks before the December meeting, notify each
member in writing of the candidates so nominated.
(c) Additional nominations may be made at the
December meeting by any member in attendance
provided that the person so nominated does not
decline when his name is proposed, and provided
further than if the proposed candidate is not in
attendance at this meeting his proposer shall
present to the Secretary a written statement from
the proposed candidate signifying his willingness to
be a candidate. No person may be a candidate for
more than one office (except, see Article 4 Section
2 Item (e), and the additional nominations which are
provided for herein may be made only from among
those who were not nominated by the nominating
committee.
(d) Nominations cannot be made at the annual
meeting or in any manner other than provided in this
section.
Section 1
The Board may each year appoint standing committees
to advance the work of the Club in such matters as
dog shows, trophies, annual prizes, membership, and
other fields which may well be served by committees.
Such committees shall always be subject to the final
authority of the Board. Special committees may also
be appointed by the Board to aid it on particular
projects.
Section 2
Any committee appointment may be terminated by a
majority vote of the full membership of the Board
upon written notice to the appointee; and the Board
may appoint successors to those persons whose
services are being terminated.
Section 1
American Kennel Club suspension. Any member
suspended from privileges of the American Kennel
Club shall automatically be suspended from the
privileges of the Club for a like period.
Section 2
CHARGES
Any member may prefer charges against a member for
alleged misconduct prejudicial to the best interest
of the Club or the breed. Written charges, with
specifications, must be filed in duplicate with the
Secretary, together with a deposit of $10.00 which
shall be forfeited if such charges are not sustained
by the Board following a hearing. The Secretary
shall promptly send a copy of the charges to each
member of the Board or preset them at a Board
meeting, and the Board shall first consider whether
the actions, alleged in the charges, if proven,
might constitute conduct prejudicial to the best
interests of the Club or the Breed. If the Board
considers that the charges do not allege conduct
which would be prejudicial to the best interest of
the Club or the Breed it may refuse to entertain
jurisdiction.
If the Board entertains jurisdiction of the charges
it shall fix a date of a hearing by the Board of not
less than three (3) weeks nor more than six (6)
weeks thereafter.
The Secretary shall promptly send one copy of the
charges to the accused member by registered mail
together with a notice of the hearing and an
assurance that the defendant may personally appear
in his/her own defense and bring witnesses if he
wishes.
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(a) On the assumption that the accused
is innocent until proven guilty, they would
enjoy all club privileges until such time as
the charges are sustained following a
hearing. |
Section 3
BOARD HEARING
The Board of Directors shall have complete authority
to decide whether counsel may attend the hearing,
but both complainant and defendant shall be treated
uniformly in that regard.
Should the charges be sustained after hearing all
the evidence and testimony presented by complainant
and defendant, the Board may, by a majority vote of
those present, suspend the defendant from all
privileges of the Club for not more than six (6)
months from the date of the hearing. And, if it
deems that punishment insufficient, it may also
recommend to the membership that the penalty be
expulsion. In such cases, the suspension shall
not restrict the defendant right to appear before
his fellow members
at the ensuing club meeting which considers the
Boards recommendations. Immediately after the Board
has reached a decision, its findings shall be put in
written form and filed with the Secretary. The
Secretary, in turn, shall notify each of the parties
of the Board’s decision and penalty if any.
Section 4
EXPULSION
Expulsion of a member from the Club may be
accomplished only at a meeting of the Club following
a Board hearing and upon the Board’s recommendation
as provided in Section 3 of this Article. Such
proceedings may occur at a regular or special
meeting of the Club, to be held within 60 days but
no earlier than 30 days after the date of the
Board’s recommendation of expulsion, the defendant
shall have the privilege of appearing in his own
behalf, though no evidence shall be taken at this
meeting. The President shall read the charges
and the Board’s findings and recommendations, and
shall invite the defendant, if present, to speak in
his own behalf if he wishes. The members shall then
vote by secret ballot on the proposed expulsion. A
2/3 vote of those present and voting at the meeting
shall be needed for expulsion. If expulsion is not
so voted, the Board’s suspension shall stand.
Section 1
Amendments to the Constitution and By-laws may be
proposed by the Board of Directors or by written
petition addressed to the Secretary and signed by
20% of the membership in good standing.
Amendments proposed by such petition shall be
promptly considered by the Board and must be
submitted to the members with recommendations of the
Board by the Secretary for a vote within three
months of the date when the petition was received by
the Secretary.
Section 2
The Constitution and bi-laws may be amended by a 2/3
vote of the members present at any regular meeting
or special meeting called for that purpose, provided
the proposed amendments have been included in the
notice of the meeting and mailed to each member at
least two weeks prior to the date of the meeting.
Section 1
The Club may be dissolved at any time by the written
consent of not less than 2/3 of the members. In the
event of the dissolution of the Club, other than for
purposes of reorganization, whether voluntary or
involuntary or by operation of law, none of the
property of the Club nor any proceeds thereof, nor
any assets of the Club shall be distributed to any
members of the Club, but after payment of the debts
of the Club, its property and assets shall be given
to a charitable organization for the benefit of dogs
selected by Board of Directors.
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ARTICLE 11
Parliamentary Authority |
The rules
contained in the current edition of Roberts Rules of
Order newly revised shall govern the Club in all
cases to which they are applicable and in which they
are not inconsistent with these By-laws.
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ARTICLE 12
Order of Business |
Section 1
At meetings of the Club, the order of business, so
far as the character and nature of the meeting may
permit, shall be as follows:
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ROLL
CALL
MINUTES OF THE LAST MEETING
REPORT OF THE BOARD
REPORT OF THE PRESIDENT
REPORT OF THE SECRETARY
REPORT OF THE TREASURER
REPORT OF THE COMMITTEES
ELECTION OF OFFICERS AND BOARD (at Annual
Meeting)
ELECTION OF NEW MEMBERS
UNFINISHED BUSINESS
NEW BUSINESS
ADJOURNMENT |
Section 2
At meetings of the Board, the order of business,
unless otherwise directed by a majority vote of
those present, shall be as follows:
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READING OF THE MINUTES OF THE LAST BOARD
MEETING
REPORT OF THE SECRETARY
REPORT OF THE TREASURER
REPORT OF COMMITTEES
UNFINISHED BUSINESS
NEW BUSINESS
ADJOURNMENT |
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Revised:
06/02/07 09:40:54 PM